FACULTY RESOURCES
Academic
Override Requests
Students can now submit override requests using the portal in PAWS.
Concentration Change
If you have a student who would like to change their concentration, have them fill out this form. All action is to be completed by the student and submitted to [email protected].
Incomplete Grades
The grade of “I” (Incomplete) may be given to a student who for nonacademic reasons beyond his or her control is unable to meet the full requirements of a course. In order to quality for an “I,” a student must: a) have completed most of the major assignments of the course (generally all but one) and b) be passing the course (aside from the assignments not completed) in the judgment of the instructor. When a student has a nonacademic reason for not completing one or more of the assignments for a course (including examinations) and wishes to receive an “I” for the course, it is the student’s responsibility to inform the instructor in person or in writing of the reason. The grade of “I” is awarded at the discretion of the instructor and is not the prerogative of the student. Conditions to be met for removing an “I” are established by the instructor.
PAWS
Sign in to PAWS to:
- View and print class roles
- Complete role verification (due ____)
- Submit Grades
- View your weekly schedule
- Submit a grade change request
Syllabus
To ensure consistency across our courses, we encourage everyone to adapt to the attached syllabus template. It includes required university information and suggested University and CETLOE resources, bringing uniformity across the school. Please note that the italicized text is for your information only and should be deleted before sharing the syllabus with students. Text highlighted in yellow is optional.
Auditions & Admissions
Acceptd
Here are instructions on how to log in and review applications.
Learn how to customize and save your view.
Slate
Request access and learn how to navigate the software here.
View SLATE instructions for the School of Music.
External Assistantships
EXTERNAL GRA INSTRUCTIONS
Graduate Research Assistantships (GRAs) can be set up by any faculty member with outside organizations. The assistantship must be a minimum of $2000 per semester to the student in order to qualify as a GRA which includes a full tuition waiver. Fringe Benefits and Facilities & Administration fees are calculated in addition to this minimum amount in order to determine the Total sponsor Financial Commitment. (See below Calculation Table.)
Assistantships begin at 8 hours per week for a $2000 stipend. The organization can have the student work up to 20 hours a week if the student does not have another GRA. Students may not work over 20 hours a week total for all assistantships, and this also includes CPT for international students in their second year. If the organization wants the student to work above the minimum hours, the student’s stipend should reflect the additional work hours. It is considerate to also include travel time to and from the assistantship in their total work hours but is not a requirement.
Faculty Contact
Faculty members who initiate a GRA between a GSU student and an external organization will be the faculty contact. The faculty contact is responsible for acquiring and providing all required information for the GRA contract by completing and submitting the External Assistantship form located on the Faculty Resources website. The faculty contact may use the provided Calculation Table to determine the total costs to the outside organization.
Contract Duration
The contract’s performance dates are typically 10-months, and are the start and end dates of the student’s service to the organization. The performance dates must coincide with the first and last days of classes during the semesters in which the assistantship has been contracted, e.g., August 22, 2022 to April 30, 2024. To determine the start and end date, please refer to the Academic Calendar: https://registrar.gsu.edu/registration/semester-calendars-exam-schedules/
If summer work is desired, 12-month contracts may only be issued if the student is not graduating and will be returning for an additional year of their degree program. All contracts will end when the student graduates from GSU. If the organization wishes for the student to work past their graduation date, the sponsoring organization must hire the student independently.
All contract dates align with GSU’s fiscal year beginning July 1 and ending June 30, and is separate from the performance dates which specifies when the student will be working for the sponsoring organization.
List of Duties
The External Assistantship form requires a document that lists the days and hours per week the student will work, along with a list of duties. For example:
The duties of this position are to provide 10 hours of assistance per week to SPONSORING ORGANIZATION (including travel time), under the supervision of FACULTY CONTACT and SPONSOR CONTACT. This assignment will include the following duties.
- Direct a choir
- Lead sectionals
- Organize the music library
- Sing in the choir
Service to the School of Music
For all external assistantships, service to the School of Music must be included in the student’s contract. For example:
In addition to the responsibilities with the above organization, the graduate assistant will assist (sing and/or conduct) with Treble Choir and/or Tenor/Bass Choir and Choral Union each semester. Additional duties include regularly assisting and/or leading activities within the choral area and the School of Music. These activities may include (but are not limited to) planning and executing recruitment events, leading sectionals and full rehearsals, assisting with concerts, maintaining electronic records (such as attendance), and organizing and filing music in the choral library.
Processing the GRA Agreements
Once the External Assistantship form has been submitted, an email will be sent to the faculty contact, the sponsor contact, the SOM business manager, and the SOM graduate director. The graduate director will then create a contract and the business manager will create a budget. The contract and budget proposal will be submitted to the Office of Research and Sponsored Projects (OSPA). OSPA will send out the contract to the organization for signature. Once the contract has been signed, the graduate director will send a graduate assistantship offer to the student.
Renewing External GRAs
To begin the renewal process, the faculty contact must submit the External Assistantship form and indicate Existing Agreement Renewal. Since the fringe fee can change every fiscal year, the faculty contact should use the provided Calculation Table to determine the total cost to the sponsoring organization.
For all renewals, the contract date of the renewal will begin the day after the previous contract ends. This keeps the assistantship line open, even though the next student will not provide any services to the organization until the beginning of the subsequent semester.
Deadlines
The External Assistantship form must be completed by the deadlines provided below to create new assistantships.
- Jan. 15th for Fall awards (to be awarded in March)
- Sept. 1 for Spring awards (to be awarded in November)
Renewals must be initiated by the deadlines provided below.
- Oct. 31 for Spring end dates
- Mar. 31 for Fall end dates
HELPFUL LINKS
CALCULATION TABLE
Facilities
SOM Space Reservations
Here is a tutorial on how to Access Outlook Calendars for School of Music Spaces. Reserve School of Music classrooms, meeting rooms, and chamber rooms.
Internal Kopleff Reservations
Reserve Kopleff Recital Hall for internal use, such as booking dress rehearsals.
Public/ External Kopleff Reservations
If you’d like to reserve Kopleff Recital Hall for an external use such as non-Georgia State affiliated artists or performances, submit this form. This would not be used for internal use, e.g. dress rehearsals, classes, etc.
Access Requests
Key Requests
Faculty/Staff may request keys for themselves, their students, or other faculty/staff. The Production Office will follow up once the request has been processed.
Swipe Access Requests
Faculty/Staff may request building swipe access for themselves or students. For more than 10 names, please submit a spreadsheet containing:
- Last Name
- First Name
- Panther #
- Space requested
Maintenance
Report a Facility Problem/Request Housekeeping
Call 404-413-0700 and provide information about the location and specific problem
Request Piano Tuning/Service
Email [email protected] to arrange a time. Please be prepared to provide the location of the piano you need to be serviced.
Finance
Employee Reimbursements
Step 1
Collect all receipts for event or supplies reimbursement and enter as itemized entries in the reimbursement worksheet linked below.
All non-food related receipts should be entered in the top section; any food receipt is to be entered in the lower section.
Step 2
Attach original ITEMIZED receipt(s) for each reimbursement entry.
Step 3
Attach a copy of bank/credit card statement showing proof of purchaser.
Step 4
Attach program, flyer, schedule, etc. proving the purchase as a justifiable business purchase.
Guest Artist Payment Requests
If you need to pay a guest artist for a service, fill out the form linked below. To ensure timely payments, this form must be submitted at least 30 days prior to guest arrival.
Submit an Invoice
Complete and submit the form below to initiate the invoice processing procedure through the School of Music Business Office. In the event that additional information is needed or to provide you with updates on the status, our team will contact you.
Media & Marketing
Event Marketing
We prefer to have at least 30 days to adequately prepare for your upcoming event. During this time, we will be creating concert posters and advertisements, supporting social media graphics, interactive programs and more!
In order to our job well, we need you fill out this form. You will also receive a reminder 30 days prior to your event date.
Thanks in advance for helping us promote the good work you’re doing at Georgia State!
Website Update Requests
Website Edits
The process of putting together a website is tough. What makes it easier is when you focus on making it work for the people who need it. Thank you for taking the time to share your suggestions, edits and feedback.
Update Directory Profile
Please use this form to request a new Directory Profile Page or to make changes to your current Profile.
Book Portrait Appointment
Public Relations and Marketing Communications offers professional studio headshots for staff and faculty. These portraits are for those who need a headshot for the Web, publications or Georgia State promotional purposes.
Other Requests
Book a Photographer or Videographer
Some of our events are eligible to have a hired photographer or videographer paid by the School. If you would like to request someone for your event, fill out the form below. Your submission will be reviewed and a payment source will be confirmed before the scheduled event. Refer to the pricing chart below should the expense be charged to your appropriate speedtype.
| Photography | Videography |
| $150/ hr (2hr min.) | 1/2 Day- $500 |
| Full day- $1,000 |
Share your News
For College-worthy news, fill out the form linked below. We may post a story to our news hub, highlight on social media, develop editorial content, or share your news with the university for inclusion in recurring publications or newsletters, among other possibilities.
Are you doing something interesting or would you like to highlight something great going on your classroom? Submit it for social media!
Performance
Production
All submissions are due 3 weeks prior to the event date.
You must let us know if your performance and/or dress rehearsals require the use of any special recital hall features. All special requests should be confirmed with the Production Office at least three weeks prior to your recital using this form.
Failure to meet the deadline will jeopardize the possibility of our accommodating your request.
Special requests may include:
- Harpsichord
- A Second Piano
- Specialized Lighting
- Audio Playback
- Video Playback or Projector Use
- On-Stage Electronics
- Any other items that might require extra preparation or setup
Event Marketing
Please head to the Media & Marketing section of this page for more information on marketing needs for your events.
Professional Development
Request Student Assistance
Do you have a project coming up that could use student assistance? Fill out the form below for consideration.
Recruitment Resources
Panther for a Day
Have a Prospective Student? Try Panther for a Day!
- Email Ansley in Recruitment & Admissions ([email protected]) with:
- student’s name
- contact information
- area of study
- instrument.
- We will coordinate scheduling with Faculty, prospective students/ families, Student Ambassadors,
- Prospective student will receive a packet of information specific to them along with a schedule to follow and current GSU student to shadow.
Since this visit would ideally near a full day, our aim is to fill in all available space with class visits, meetings, lunches, bookstore visits, etc.
*If you have an existing process that works for you, please proceed but consider looping us in. Why? We would like to follow-up and track their progress, offer additional information in the form of a packet, offer swag, and bring them up to the 5th floor to meet staff and ask questions if applicable.
Talking Points
Here are a few helpful points to help “sell” why a student should come to Georgia State!
- The School of Music enrolls about 450 students representing six countries and 21 states.
- School of Music faculty, and alumni have won over 20 GRAMMY Awards for performance and production.
- Georgia State has been ranked the second most innovative university in the nation, according to U.S. News & World Report.
- Our ensembles are internationally recognized.
- Georgia State University is a national leader in using innovation to drive student success. Enrolling and graduating one of the nation’s most diverse student bodies, Georgia State provides its world-class faculty and more than 50,000 students unsurpassed research, teaching, and learning opportunities in one of the 21st century’s great global cities. In 2022, U.S. News & World Report ranked Georgia State as #2 in Most Innovative Schools, #2 in Best Undergraduate Teaching, #5 in Learning Communities, #6 in First-Year Experiences, and #11 in Top Performers on Social Mobility among national universities.
Travel
Travel Instructions
Please complete the following steps:
Step 1
Complete the Permission to Engage Form.
Step 2
Complete the Employee Travel Authorization form.
Step 3
Select the appropriate reimbursement form to complete after you have returned from travel.
Step 4
Submit the completed form along with itemized receipts using the invoice submission form.
Other Resources
Governing Documents
One USG
SOM Faculty Documents
Helpful Links
Copy Request
Submit this form for print and copy jobs. School of Music administrative office work study students will assist with completing these projects. You will be notified when it is completed and your finished documents will be placed in your box in the mailroom.
SOM Wishlist
If you have any items that you would like to be considered for purchase by the School of Music, please fill out this short form.